Lytham St Annes Road Runners Club

Annual General Meeting

Lytham YMCA, 8 pm. Tuesday 15^th June 2010

1. Apologies for absence

2. Minutes of last AGM 16^th June 2009

3. Matters Arising

4. Chairman’s remarks

5. Hon. Treasurer’s Report, Statement of Accounts and Balance Sheet

6. Secretary’s Report

7. Adoption of Reports

8 Junior Section

9. Election of Officers and Committee ( proposed) for 2010-11

Officers:

Chairman………….Tony Croft

Hon. Secretary…….Vacant

Hon. Treasurer…….Nigel Thompson

Committee;

1. Vice Chair and Women’s Captain

Dawn Lock

2. Laura Ashworth Women’s Road captain

3. Mel Koth Membership Secretary

Women’s XC captain Mel will give this to anyone who volunteers

4. Nigel Simpkin Press Secretary

5. Dave Dunn Men’s Road captain

6. Sarah Tatton Publicity and Club Kit

7. Sue Samme Welfare

8. Julia Rolfe

10. Election of Auditor Peter Cooke proposed.

11. Club Bronze Award

Bill Lock has proposed –Club Bronze Standard Proposal

I believe to encourage all to progress and enter races our lowest Club Standard, Bronze, should be achievable by any member.  For this reason I propose times are ignored and having completed a race or races is sufficient to earn a bronze award.

‘A Bronze Certificate may be claimed for having completed a race at any one of the specified distances.

A Bronze Medal may be claimed for having completed races at four different specified distances while in the same age category.’

  12. Club Championship

Sarah Tatton has proposed

‘I propose that only first claim members of the club shall be eligible for its Club Championship competition.’

 Justification (for background)

1. To encourage full participation in the Championship by first claim members. The presence of a second claim member acts as a deterrent to first claim members competing in the same age category.

2. No other local running club allows second claim members to compete in their competition and we should be in line with that.

3. Second claim members pay reduced subscriptions and past experience shows they are less likely to attend award ceremonies to collect the awards and trophies which the club has paid for. This undermines the prestige of winning the awards and is disappointing to first claim members of the club and its committee.

13 . Windmill Plate

Dawn Lock has proposed:

It appears to me that the present system leads to a large number of candidates with few votes each and a final winner who represents the votes of a small proportion of the voters. To remedy this situation the following proposal is put forward.

"It is proposed that from 2011 onwards the winner of the Windmill Plate shall be the candidate from a list of nominated candidates, who receives the largest number of votes cast by members of the Club entitled to vote."

Nominations would be accepted from any member of the Club entitled to vote and the short list including candidates' profiles, would be presented to the membership in advance of the voting.

14. A.O.B

Roy Stevens

Hon Club Secretary

28 May 2010